Kick-start your business travel policy

Baby steps

The first step is to partner with a business travel company, who’ll provide your organisation with your own dedicated Corporate Travel Consultant. Your Travel Consultant will work closely with you to provide guidelines on how to build a policy and what to think about including in it.

A well-planned travel policy answers all the questions surrounding company travel, so you don’t have to every time someone makes a booking. Without this framework and great technology to support it, business travel can become a bit of a free-for-all mess.

A starter travel policy could include basic instructions on:

• Booking information
• Domestic flights
• International flights
• Accommodation
• Car hire / transport
• Internal communication
• Traveller safety and wellbeing

Capture your instructions for each of these travel components in a document. We suggest sharing the document with your Corporate Travel Consultant or getting them involved at the start to help you develop and cohesively document your company’s preferences. It’s also a good idea to share this document internally and potentially with one or two regular travellers in your organisation to sense check.

Tech speak

When it comes to technology, your Corporate Travel Consultant will explain how a good travel management platform can support your policy controls.

With Corporate Traveller’s Your.CT, you control an online booking tool that eliminates hours searching for fares that balance budgetary and practical needs. You can book flights, accommodation and more in a fraction of the time. Plus, manage up to 150 travellers at any given time with tools that make reporting and administration more efficient.

Down the track

Once you get started, taking your travel policy from good to great, will take a bit of time. We suggest reviewing a newly implemented travel policy after about six months. You’ll be able to gauge how effective your policy is from the amount of questions or ‘noise’ you get from travellers and decision makers. When you’re ready to develop a more detailed policy, the process will involve input from quite a few key stakeholders.

Creating a strong foundation for business travel now and then reviewing your policy as your company grows will ensure business travel is handled efficiently and stays on budget over the long term.